5.
New business
ARTICLE V - OFFICERS AND DIRECTORS
A.
Board of Directors. The Metro Milers management shall be vested
in a Board of Directors consisting of a President, Vice
President, Secretary, and Treasurer.
B.
Duties of Officers
1.
The President shall:
a.
Preside and maintain order at all Metro Milers meetings;
b.
Appoint a Nominating Committee;
c.
Represent the Metro Milers;
d.
Act as race director for club races;
e.
Submit an annual report to the membership;
f.
Sign checks in the absence of the Treasurer;
g.
Act immediately to fill a vacant office;
h.
Assume other responsibilities as deemed appropriate to the
office.
2.
The Past President shall:
a.
Assist the President with transition into the office;
b.
Provide support to the President when necessary
3.
The Vice-President shall
a.
Assist all race directors with their responsibilities, when
necessary;
b.
Help race directors find volunteers and sponsors, if necessary;
c.
Maintain a database of all Metro Milers members;
d.
Mail renewal applications and membership cards to the members
e.
Provide advice and guidance for club committees, sign checks in
the absence of both the Treasurer and the President
f.
Accept such duties and responsibilities as may be delegated by
the President.
4.
The Secretary shall:
a.
Take attendance at Board meetings
b.
Determine the quorum at Annual and Board meetings;
c.
Record all votes;
d.
Keep a record of all proceedings;
e.
Report all motions and votes in Foot Trails; and
f.
Assume other responsibilities as deemed appropriate to the
office
5.
The Treasurer shall:
a.
Receive, bank and disperse all funds as the Metro Milers may
direct;
b.
Prepare financial statements;
c.
Keep bookkeeping records of all SRRC funds;
d.
Chair the Finance Committee to ensure development and submission
of budgets by all officers and committees before any
distribution of funds are permitted;
e.
Recommend the purchase of equipment, when necessary;
f.
Consider revision to the membership fee; and
g.
Assume other responsibilities as deemed appropriate to the
office.
C.
Eligibility. Officers may be elected to succeed themselves.
D.
Term of Office
1.
Term of office shall be one year, ending on December 31st..
2.
Offices filled upon resignation shall also expire
at the time of the first meeting of the calendar year.
3.
For purpose of getting the organization established, terms of
office for first year of operation will last through December
2008
E.
Election: Officers shall be elected by a majority vote of the
members present at the end of the year club meeting or upon
Board of Directors' approval, by a majority of the votes
received from members mailing ballots.
F.
Procedural Requirements.
1.
A majority vote of the members present is necessary to pass
ordinary measures. All measures shall be deemed ordinary except
those proposing a constitutional amendment.
2.
A quorum shall consist of twice the number of elected officers
plus one. No official meeting shall be held unless a quorum is
present.
3.
Constitutional Amendment
a.
A constitutional amendment may be accomplished by a two-thirds
vote of the members present at the meeting.
b.
Only those members who have been members of this organization
for sixty days prior to the proposal of such amendments may vote
upon such.
c.
All members must be notified at least seven days prior to voting
that constitutional amendments will be discussed and voted on.
ARTICLE VI – FINANCES
A. Changes
to dues shall be determined by a majority of the members present
at a business
meeting and shall not be changed more often than once per year.
B.
This is a not-for-profit organization. Dues, entry fees and
other funds received by the organization will be spent entirely
for carrying out the stated purpose of the organization.
C.
No part of the net earnings of the Metro Milers shall inure to
the benefit of its individuals.
D.
Members using Metro Milers funds shall give a full record of
expenditure to the Treasurer.
E.
The Metro Milers is empowered to participate in fund raising
activities.
F.
The Metro Milers will submit a portion of the annual dues to the
Road Runners Club of America as membership in that body shall
require.
G.
Any checks disbursed by the Metro Milers in an amount exceeding
$50.00 must be signed by two authorized Board members.
Authorized Board members include the President, Vice President
and Treasurer.
ARTICLE VII - DISSOLUTION
In the event of dissolution of the Metro Milers, the funds in
the treasury, after all creditors have been paid, shall go to
a 501C(3) organization as determined by the Board of Directors.
Adopted March 2007
