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2010 Board of Directors
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President -
Rich Luers
Vice President
- Chris Dockery
Secretary -
Mel Suess
Treasurer -
Phyllis Kunz
Activities
Coordinator - Jenna Helton |
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Club Logos
Metro Milers' logos was designed by Josh Schipkowski. The Metro Milers
logos can not be used in any matter without the official consent of
the Metro Milers.
Club Website
The Metro Milers club website was designed by club president,
Rich Luers, and maintain by the club itself. The site is used as
a information tool to communicate to members, public information about the Metro
Milers, area running / walking events and general fitness
information.
February 2008
September 2008
Club Bylaws
Club Bylaws Document (PDF)
Article I -
Name
Article II -
Purposes
Article III -
Membership
Article IV -
Meetings
Article V -
Officers & Directors
Article VI -
Finances
Article VII -
Dissolution
ARTICLE
I - NAME
This organization shall
be known as the Metro Milers, hereinafter known as Metro Milers.
ARTICLE II - PURPOSES
The Metro Milers is
formed for the following purposes, without regard to race, sex, color,
religion, national origin, ancestry, and age, physical or mental
handicap:
A.
To promote and encourage running and walking
through the education of the community on the benefits of physical
fitness and sport
B.
To promote and conduct races or other running
activities, social events and to do all such things conducive to the
encouragement of running, walking and better physical fitness for all
individuals of all ages and both sexes
ARTICLE III - MEMBERSHIP
A.
General
1.
Application shall be made on forms provided by
the club.
2.
Dues shall accompany an application for
membership.
3.
The only requirement for full membership shall
be the payment of dues.
4.
Annual memberships are valid from January 1st through December 31st.
B.
Classes
1.
Individual Membership.
a.
Individual members shall pay the dues of $15.00
per year.
b.
Conversion to a family membership may be
effectuated by paying the difference in dues.
2.
Family Membership.
a.
Family memberships shall pay the dues of $25.00
per year.
b.
A family shall be classified as a married
couple.
3.
Student Membership.
a.
Student members shall pay the dues of $10.0 per
year up to 21 years old
ARTICLE IV – METRO MILERS MEETINGS
A.
Annual Meeting. The Annual Meeting of the Metro
Milers shall be held once each calendar year. The date and location
of
the meeting
shall be determined by a majority vote of the Board of Directors and
shall be announced at least one (1) month in advance.
B.
Monthly Meetings. Board of Directors meetings
will be held once each month and more frequently if called by the
President. The meetings shall be announced at least 1 week in
advance. All monthly meetings shall be open to all club members; and
club members may speak and vote.
C.
Quorum. A simple majority of the Board of
Directors shall constitute a quorum for the transaction of business.
Each member of the Board shall be entitled to vote and the act of the
majority of those present at the meeting at which there is a quorum
shall be the act of the Board.
D.
Order at Meetings. Robert's Rules of Order
shall govern the proceedings at all Board meetings when not
inconsistent with these Bylaws. The order of business at all regular
meetings of the Board of Directors shall be as follows:
1.
Action on minutes of last meeting
a. Minutes shall be published on the clubs
website for public review. If minutes do
not contain votes on club spend and/or
event organization the minutes may be
posted on the club's website before the
next club meeting else the minutes must be
approved at the following meeting.
2.
Treasurer's report
3.
Reports,
if any, of any other officers
4.
Old business
5.
New business
ARTICLE V - OFFICERS AND DIRECTORS
A.
Board of Directors. The Metro Milers management
shall be vested in a Board of Directors consisting of a President,
Vice President, Secretary Activities Coordinator, and Treasurer.
B.
Duties of Officers
1.
The President shall:
a.
Preside and maintain order at all Metro Milers
meetings;
b.
Appoint a Nominating Committee;
c.
Represent the Metro Milers;
d.
Act as race director for club races;
e.
Submit an annual report to the membership;
f.
Sign checks in the absence of the Treasurer;
g.
Act immediately to fill a vacant office;
h.
Assume other responsibilities as deemed
appropriate to the office.
2.
The Past President shall:
a.
Assist the President with transition into the
office;
b.
Provide support to the President when necessary
3.
The Vice-President shall
a.
Assist all race directors with their
responsibilities, when necessary;
b.
Help race directors find volunteers and
sponsors, if necessary;
c.
Maintain a database of all Metro Milers
members;
d.
Mail renewal applications and membership cards
to the members
e.
Provide advice and guidance for club committees,
sign checks in the absence of both the Treasurer and the President
f.
Accept such duties and responsibilities as may
be delegated by the President.
4.
The Secretary shall:
a.
Take attendance at Board meetings
b.
Determine the quorum at Annual and Board
meetings;
c.
Record all votes;
d.
Keep a record of all proceedings;
e.
Report all motions and votes in meeting minutes.
f.
Assume other responsibilities as deemed
appropriate to the office
5.
The Treasurer shall:
a.
Receive, bank and disperse all funds as the
Metro Milers may direct;
b.
Prepare financial statements;
c.
Keep bookkeeping records of all Metro Milers funds;
d.
Chair the Finance Committee to ensure
development and submission of budgets by all officers and committees
before any distribution of funds are permitted;
e.
Recommend the purchase of equipment, when
necessary;
f.
Consider revision to the membership fees; and
g.
Assume other responsibilities as deemed
appropriate to the office.
6.
The Activities Coordinator shall:
a. Organize events and activities
outside of club races that include but not limited to
post race activities, club social events and club trips
b. Send out event invitations to all
members minimum 1 week before the event;
c. Assist with club running and walking
race day events;
g.
Assume other responsibilities as deemed
appropriate to the office.
C.
Eligibility.
1. Officers must be active members with all current dues paid at time
of taking office.
2.
Officers may be elected to succeed themselves.
D.
Term of Office
1.
Term of office shall be one year, ending on
December 31st.
2.
Offices filled upon resignation shall also expire at the time of the
first meeting of the calendar year.
3.
For purpose of getting the organization
established, terms of office for first year of operation will last
through December 2008
E.
Election: Officers shall be elected by a
majority vote of the members present at the end of the year club
meeting or upon Board of Directors' approval, by a majority of the
votes received from members mailing ballots.
F.
Procedural Requirements.
1.
A majority vote of the members present is
necessary to pass ordinary measures. All measures shall be deemed
ordinary except those proposing a constitutional amendment.
2.
A quorum shall consist of twice the number of
elected officers plus one. No official meeting shall be held unless a
quorum is present.
3.
Constitutional Amendment
a.
A constitutional amendment may be accomplished
by a two-thirds vote of the members present at the meeting.
b.
Only those members who have been members of this
organization for sixty days prior to the proposal of such amendments
may vote upon such.
c.
All members must be notified at least seven days
prior to voting that constitutional amendments will be discussed and
voted on.
ARTICLE VI – FINANCES
A. Changes
to dues shall be determined by a majority of the members present at a
business
meeting and
shall not be changed more often than once per year.
B.
This is a not-for-profit organization. Dues,
entry fees and other funds received by the organization will be spent
entirely for carrying out the stated purpose of the organization.
C.
No part of the net earnings of the Metro Milers
shall inure to the benefit of its individuals.
D.
Members using Metro Milers funds shall give a
full record of expenditure to the Treasurer.
E.
The Metro Milers is empowered to participate in
fund raising activities.
F.
The Metro Milers will submit a portion of the
annual dues to the Road Runners Club of America as membership in that
body shall require.
G.
Any checks disbursed by the Metro Milers in an
amount exceeding $200.00 must be signed by two authorized Board
members. Authorized Board members include the President, Vice
President and Treasurer.
ARTICLE VII - DISSOLUTION
In the event of
dissolution of the Metro Milers, the funds in the treasury, after all
creditors have been paid, shall go to a 501C(3) organization as
determined by the Board of Directors.
Adopted March 2007
Amendment Changes / Additions
Article B.3 Changed January 2008
Article V.A changed February 2009
Article V.B.6 added February 2009
Article VI.G changed February 2009
Article IV.D.1.a added February 2009
Article III.C added February 2009
Article III.A.4 changed January 2010
Article III.A.5 removed January 2010
Article III.C.1.a changed January 2010
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Welcome to
the home of the Metro Milers running & walking club in the St.
Louis Metro-East area. Our mission is to promote running, walking
& fitness for individuals of all ages & abilities.
